Executive & Internal Communications Assistant

Employment Status: Full Time

Location: Washington, D.C.

Candidates are encouraged to submit their applications as soon as possible; applications will be accepted until the position is filled.

‍

Summary of Position‍

The Executive & Internal Communications Assistant is responsible for providing comprehensive support to the executive leadership group (ELG), the board of trustees and our governance network. This role ensures effective communication, coordination, and logistical support for board meetings, RESOLVE events, and other executive functions. Additionally, this position manages facilities and equipment, provides operational and administrative support, and contributes to website management, communications, event planning, and overall office management. The position reports to the Chief Financial and Enterprise Officer and supports work across RESOLVE and its related entities and enterprises.

‍

Organization Overview

RESOLVE is an independent organization focused on forging sustainable solutions to critical social, health, and environmental challenges by creating innovative partnerships where they are least likely and most needed. We are a team of collaborative leaders, mediators, policy experts, strategists, scientists, and facilitators. We bring a unique combination of expertise to our work: mediation and process design; solutions-focused strategies and programs; and a capacity to create and launch self-sustaining social enterprise. As a nonpartisan, nongovernmental organization (NGO), we work across sectors, borders, and political lines to engage with business, government, foundation, NGO, and community leaders. Our projects focus on healthy communities, conservation, and sustainable resources.

‍

Position Responsibilities

Board and Governance Network Engagement & Outreach

• Serve as an Assistant Board Secretary, manage scheduling, prepare and distribute agendas and supporting documents, take and transcribe meeting minutes, and provide logistical support for board meetings.
• Draft, secure signatures for, and distribute board resolutions, administer Conflict of Interest forms, and ensure compliance with organizational policies.
• Maintain timely communication with board members regarding meetings and documents and keep the board member directory updated.
• Organize and maintain corporate files for RESOLVE and all related entities.
• Manage the communications to the governance network.

‍

Executive Administration/CEO and ELG Level Support‍

• Maintain and manage office shared calendars to ensure seamless coordination across the executive leadership group (ELG) and program directors.
• Research and prepare materials for the CEO and ELG including reports, presentations, and/or other documents.
• Provide high-level administrative support to the CEO and ELG, including handling correspondence, managing communications, and coordinating logistics.
• Handle confidential and sensitive information with discretion and professionalism.

‍

Website and Communications

• Manage the website interface, contractors, service providers, and domains across RESOLVE and related organizations.
• Create key messages and communications materials to support program initiatives and organizational goals.
• Update website content, manage social media engagement, and ensure content accuracy and brand alignment.
• Collaborate with internal teams to gather and publish relevant content for the website and social media platforms.
• Assist in creating and disseminating marketing materials, including brochures, reports, and presentations.
• Plan, coordinate, and execute high-level events.

‍

Facilities/Equipment

• Manage office subleases and relationships with partners, and act as the primary point of contact for building management to address facility-related issues and requests.
• Issue and track building access for staff and interns and maintain visitor logs and badges for accurate records.
• Serve as the Fire and Safety Monitor, ensuring compliance with safety regulations. 

‍

General

• Other duties as assigned. 

‍

Personnel Management  

This position does not have any direct reports.‍

‍

Education and Experience

• Bachelor’s or associate degree in office administration, communications, or a related field, or equivalent experience.
• Proven experience in executive administration or providing high-level support to senior executives.
• Experience in a corporate or nonprofit environment supporting senior executives.

‍

Technical Competencies

• Proficiency in using office software, including word processing, spreadsheets, presentation tools, and calendar management systems.
• Strong written communication and editing skills.
• Experience with board management software and tools is a plus.

‍

Behavioral Competencies:

• Strong communication skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of professionalism and discretion in handling confidential information.

‍

Salary and Benefits

Salary is commensurate with experience and education for this position. This position may be hired at one of two levels, depending on the candidate's skills, experience, and qualifications. The salary ranges for each level are as follows: 

• Level I: $58,258 - $78,820
• Level II: $76,634 - $103,682

RESOLVE offers excellent benefits, including: medical and dental insurance; retirement contributions (after 1 year, RESOLVE contributes 6% of salary, with an additional 3% employee matching option); generous family, vacation, and sick leave; and long-term disability.

‍

Inclusion

Inclusion is fundamental to RESOLVE’s mission. In all our work, we strive to promote respectful engagement across diverse perspectives and backgrounds. Our 45+ year record demonstrates that diversity of voices – and inclusion of those who have often been excluded – drives innovation and development of lasting and equitable solutions to critical social, health, and environmental challenges.

RESOLVE takes a broad view of diversity, recognizing that our differences – whether visible or not – contribute to strength. We are also conscious of gaps in our own composition, and we are resolute in our commitment to actively and intentionally cultivating an environment where equal opportunities for employment, advancement, and influence are available to all.

‍

To Apply

Please email your resume and cover letter to jobs@resolve.ngo, with "Executive & Internal Communications Assistant” in the subject line. Please do not email staff or inquire about opportunities by phone. Applications sent via other means or platforms will not be evaluated.

‍